Social action, health and safety at work

1/ Prevention of occupational hazards
He is responsible for the administrative secretariat of the CHSCT and, between meetings, for following up the opinions and recommendations voted by the committee. He/she participates in drawing up the single document for the assessment of professional risks.

2/ Occupational health and safety
In conjunction with the prevention physician, he/she handles reports concerning workstation adjustments. He manages medical files, monitors workplace accidents and occupational illnesses, and steers actions concerning disabled staff.

3/Safety
He advises the single safety officer (president) on the measures to be put in place to ensure building safety.

4/Welfare
He liaises with the social worker, manages the corresponding budget, and implements appropriate measures in the event of financial difficulties. He/she implements the establishment's social policy.

5/ Prevention advisor
He/she participates in the implementation of occupational health and safety rules within Inalco.

Consult here the social action booklet for all Inalco staff:

Social action booklet

L'Inalco has set up a preventive medicine service, effective since October 6, 2014.

The team is made up of doc PHAN CHAN THE and his medical secretary, Madame Marie-Laure THIBAULT

The service operates onFriday(all day) and Madame Marie-Laure Thibault has an additional duty on Thursday morning.

The dedicated premises are located on level -2 (office RB 26 for the secretary and RB 27 for the doctor).

Contacts
Medical office: 01 81 69 19 16
Medical secretariat: 01 81 69 19 17
Email: secretariat-medical@inalco.fr

Preventive medicine helps to avoid any deterioration in the health of agents as a result of their activity. The doctor regularly monitors the health of staff. Based on the results of his visits, he can propose various measures to management.

Visits are carried out on recruitment to assess the suitability of the staff concerned, but periodic visits are also organized, generally every 2 years; however, depending on the difficulties encountered by staff, these visits can be carried out under shorter deadlines.

After maternity leave, an absence due to occupational illness (regardless of its duration), or an absence of 30 days or more due to an accident at work, illness or non-occupational accident, a return visit is imperative.

After a maternity leave, an absence due to occupational illness (regardless of its duration), or an absence of 30 days or more due to an accident at work, illness or non-occupational accident, a return visit is imperative.
A return visit is imperative.

The Ministerial Medical Committee is defined by article 5 of the decree of March 14, 1986.

A ministerial medical committee is set up at the Rectorat de l'académie.

The medical committee is competent with regard to tenured civil servants, non-tenured agents both IATS and teacher-researchers.

The medical committee comprises two practitioners of general medicine, to whom is added, for the examination of cases falling within his or her qualification, a specialist in the condition for which long-term sick leave or long-term leave is requested.
An alternate is appointed for each of these members.

The full and alternate members of the medical committee are appointed by the minister concerned for a period of three years. They must be chosen from lists drawn up by the prefects.
The secretariat of each committee is provided by a doctor appointed by the minister concerned.

When an agent's state of health deteriorates, he or she may request that his or her situation be considered for long-term sick leave, long-term leave or serious illness leave (for non-tenured staff).

The request is made by sending Inalco (for transmission to the Paris Rectorat) a handwritten letter of request, a letter from the attending physician and a detailed medical certificate under confidential cover from the specialist.

This committee generally meets once a month.

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The commission de Réforme is a consultative body, composed as follows:

• 2 representatives of the administration (representatives of the Rector and financial controller),
• 2 staff representatives, members of the CAPA, elected by the full members of this body,
• 2 doctors, members of the Medical Committee.

The Commission de Réforme meets once a month.

The person concerned whose case is submitted to the Commission de Réforme for an opinion is notified of the examination of his/her case at least 8 days before the meeting of this body.

Other than in the case of a work-related accident being attributable to the service, the Commission de Réforme is consulted in particular, following medical expertise from an approved physician in the following cases:

• extension of leave and/or treatment in the event of an unfavorable opinion from the approved physician;
• application for reimbursement of the cost of special or expensive treatments or spa cures;
• granting or renewal of a period of part-time therapeutic leave;
• determination of the date of consolidation and any rates of partial permanent disability (I.P.P.) that may entitle the victim to a temporary disability allowance (A.T.I.);
• the victim's right of appeal or hierarchical appeal.

After consultation with the Commission de Réforme, the decision taken by the administration is sent to the person concerned, who has the opportunity to contest the decision in accordance with the usual appeal procedures and deadlines.

For Inalco staff, in the light of the conclusions of the reform commission's report, the decision(s), with appeal channels and deadlines, are taken by the establishment's management, with a copy sent to the relevant department at the Paris Rectorat.

For non-tenured staff, there is no reform commission: decisions are taken directly after advice or not from an approved doctor depending on the situation.

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What is it?

Working on a screen for several hours during the day can sometimes lead to:

• visual fatigue characterized by headaches, tingling, redness and heaviness of the eyeballs, dryness of the eye due to heavy visual strain. This fatigue is intensified by the lack of ergonomic comfort at the workstation (screen reflections, poor posture, long exposure times...);
  
• musculoskeletal disorders (MSD) caused by static posture for several hours, often poor posture. They are mainly located in the wrists, neck, shoulders and lumbar region;
  
• stress linked to time constraints, reduced deadlines... The onset of MSDs is then favored.

However, screen work, even prolonged, does not generate any specific risk, but it may reveal pre-existing or poorly treated lesions.

Measures to be taken

The organization of the agent's work must promote the performance of varied activities with a certain margin of autonomy.

The Institut National de Recherche et de Sécurité recommends a 15-minute break after 2 hours of screen work for general cases, or 5 minutes after 45 minutes of work (for an agent called upon to enter a large amount of data, or for a pregnant woman), or a 10-minute break after 50 minutes of intensive work.

It is advisable to maintain a viewing distance of between 40 cm and 1m between the agent and the display screen. The screen should not be laced too high in relation to the gaze to avoid neck muscle fatigue.

It is not recommended to turn on all the neon lights in the office, but an auxiliary lamp is necessary to avoid causing annoying reflections.

The Ministry of Higher Education and Research is launching an "Asbestos" action plan for higher education and research.

The aim is to set up appropriate medical monitoring for staff likely to have been exposed to asbestos dust.

A note was sent to all staff on January 8, 2015, together with a self-assessment questionnaire to be completed and sent to the Social Action, Health and Safety at Work department in a sealed, confidential envelope.

The latter will be summoned by the establishment's prevention doctor, who will draw up an individual asbestos exposure sheet (if any).

Consult the informative brochure: Asbestos brochure (.pdf / 1.24MB)

What is it?

What we call musculoskeletal disorders (MSDs) of the upper and lower limbs, are physical disorders for which work activity can play a role in the genesis, maintenance or aggravation.

These disorders mainly affect muscles, tendons, the vascular system and nerves, i.e. the soft tissues, present in the vicinity of joints.

A few examples: tendinopathy, carpal tunnel syndrome at the wrist, epicondylitis at the elbow, knee hygroma.

They are characterized by pain, but also by stiffness, clumsiness or loss of strength.

The causes

The 1st cause of MSDs identified is often linked to the organization and environment of the workplace, when certain tasks lead to postural constraints, or involve forceful work, carrying loads, repetitive movements, the use of vibrating hand tools, etc.

The risk increases with the intensity, duration and frequency of exposure to physical constraints.

Some psychosocial factors may also play a role in the occurrence or aggravation of these disorders: lack of latitude at work, lack of support from co-workers or superiors, or the quantitative demands of the job.

However, each individual has different characteristics (individual factors: age, gender, state of health and lifestyle, medical history, physical capacity, smoking, obesity...) which lead them to react differently to the same risk factors.

Measures to be taken

The facility has equipped its staff with adapted furniture and adjustable seats.

For positions involving the use of specific tools and machines, everything necessary has been done to minimize physical difficulties, while training the staff concerned on the equipment and equipping them with the requisite clearances.

In addition, training courses in the correct gestures and postures are regularly included in the training plan to meet the following objectives:

• to provide the necessary knowledge to reduce the risk of accidents and occupational illnesses linked to physical activities and to help improve working conditions;
• to train trainees in handling techniques and adapt them to their workstations.

In case of doubt, it is advisable to request an appointment with the prevention doctor; the latter is empowered to propose appropriate accommodations.

You'll find useful information in the document you can download below, as well as a few tips on the occupational hazards you may face.

Document_sensibilisation_hs_03.2017 (.pdf / 226.01KB)

This document is posted in various locations around the facility (display cases on the 7th, 6th, 4th, 3rd, 2nd floors).

The CHSCT (health, safety and working conditions committee) is an institution representing personnel within the establishment. CHSCT competencies cover two areas:

• occupational health and safety,
• and working conditions.

The practical fact sheet that you can find for download here, occupational health and safety on our website tells you all about its missions and operation.

For any questions, please do not hesitate to contact Ms Bénédicte David
Inalco's prevention consultant:
Tel: 01 81 70 11 56
Mél: benedicte.david@inalco.fr
Bureau: 4.30